As Introduced 1
122nd General Assembly 4
Regular Session H. B. No. 202 5
1997-1998 6
REPRESENTATIVES BATCHELDER-BOYD-BUCHY-COLONNA-GARCIA-HAINES-HARRIS- 8
HODGES-HOOD-KREBS-MEAD-MOTTLEY-NETZLEY-O'BRIEN-OLMAN-REID-SCHUCK- 9
SCHULER-SCHURING-TAYLOR-TERWILLEGER-VAN VYVEN-WESTON-WISE 10
12
A B I L L
To amend section 125.91 and to enact section 125.936 14
of the Revised Code to require the State Forms 15
Management Control Center to create a single 16
business reply form to be used by state agencies 17
to obtain information from private businesses and 18
to require the Center to create an on-line 19
computer network system to allow private 20
businesses to electronically file the single 21
business reply form. 22
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF OHIO: 24
Section 1. That section 125.91 be amended and section 26
125.936 of the Revised Code be enacted to read as follows: 27
Sec. 125.91. As EXCEPT AS OTHERWISE PROVIDED IN SECTION 38
125.936 OF THE REVISED CODE, AS used in sections 125.92 to 125.98 39
of the Revised Code:
(A) "State agency" includes every department, bureau, 42
board, commission, office, or other organized body established by 43
the constitution and laws of the state for the exercise of any 44
function of state government, but does not include any
state-supported institution of higher education, the general 45
assembly or any legislative agency, the attorney general, the 46
auditor of state, the secretary of state, the treasurer of state, 47
the bureau of workers' compensation, any court or judicial 48
agency, or any political subdivision or agency thereof.
2
(B) "Form" means any document, device, or item used to 50
convey information, regardless of medium, that has blank spaces 51
for the insertion of information and that may have a 52
predetermined format and data elements to guide the entry,
interpretration INTERPRETATION, and use of the information. 53
"Form" does not include letterheads, envelopes, labels, tags, 54
tickets, or note pads, or forms mandated by the federal 55
government, but does include all computer-generated forms except 56
those mandated by the federal government. As used in sections 57
125.931 to 125.935 of the Revised Code, "form" applies only to a 58
form that is used by a state agency and that is completed in
whole or in part by A private business, political subdivisions, 59
or the public.
Sec. 125.936. (A) AS PART OF ITS DUTIES UNDER SECTION 61
125.92 AND DIVISION (F) OF SECTION 125.93 OF THE REVISED CODE, 62
THE STATE FORMS MANAGEMENT CONTROL CENTER SHALL DO BOTH OF THE 63
FOLLOWING:
(1) CREATE A SINGLE BUSINESS REPLY FORM THAT IS CAPABLE OF 65
CONTAINING ALL OF THE INFORMATION THAT A PRIVATE BUSINESS IS 66
REQUIRED TO PROVIDE TO ALL STATE AGENCIES ON A REGULAR BASIS. 67
ALL STATE AGENCIES SHALL USE THE SINGLE BUSINESS REPLY FORM TO 68
OBTAIN INFORMATION FROM PRIVATE BUSINESSES.
(2) CREATE AN ON-LINE COMPUTER NETWORK SYSTEM TO ALLOW 70
PRIVATE BUSINESSES TO ELECTRONICALLY FILE THE SINGLE BUSINESS 71
REPLY FORM.
(B) THE DIRECTOR OF ADMINISTRATIVE SERVICES SHALL 73
ESTABLISH PROCEDURES BY WHICH STATE AGENCIES MAY SHARE THE 74
INFORMATION THAT IS COLLECTED THROUGH THE FORM ESTABLISHED UNDER 75
DIVISION (A) OF THIS SECTION. THESE PROCEDURES SHALL PROVIDE 77
THAT INFORMATION THAT HAS BEEN DESIGNATED AS CONFIDENTIAL BY ANY 79
STATE AGENCY SHALL NOT BE MADE AVAILABLE TO THE OTHER STATE 81
AGENCIES HAVING ACCESS TO THE SINGLE BUSINESS REPLY FORM.
(C)(1) NOT LATER THAN SEPTEMBER 30, 1998, THE 84
ADMINISTRATOR OF THE STATE FORMS MANAGEMENT CONTROL CENTER SHALL 85
3
REPORT TO THE DIRECTOR OF BUDGET AND MANAGEMENT AND TO THE 87
COMMITTEES THAT HANDLE FINANCE AND THE COMMITTEES THAT HANDLE 89
STATE GOVERNMENT AFFAIRS IN THE HOUSE OF REPRESENTATIVES AND THE 91
SENATE ON THE PROGRESS OF THE CENTER IN COMPLYING WITH DIVISION 93
(A) OF THIS SECTION.
(2) NOT LATER THAN SEPTEMBER 30, 1998, THE ADMINISTRATOR 96
OF THE STATE FORMS MANAGEMENT CONTROL CENTER SHALL REPORT TO THE 97
DIRECTOR OF BUDGET AND MANAGEMENT AND TO THE COMMITTEES THAT 99
HANDLE FINANCE AND THE COMMITTEES THAT HANDLE STATE GOVERNMENT 101
AFFAIRS IN THE HOUSE OF REPRESENTATIVES AND THE SENATE ON THE 102
PROGRESS OF STATE AGENCIES IN COMPLYING WITH DIVISION (A)(1) OF 103
THIS SECTION. THE ADMINISTRATOR SHALL RECOMMEND A FIVE PER CENT 104
REDUCTION IN THE FUTURE APPROPRIATIONS OF ANY STATE AGENCY THAT 105
HAS FAILED TO COMPLY WITH THAT DIVISION WITHOUT GOOD CAUSE. 106
(D) AS USED IN THIS SECTION, "STATE AGENCY" HAS THE SAME 108
MEANING AS IN SECTION 125.91 OF THE REVISED CODE EXCEPT THAT IT 110
ALSO INCLUDES THE ATTORNEY GENERAL, THE AUDITOR OF STATE, THE 111
SECRETARY OF STATE, THE TREASURER OF STATE, AND THE BUREAU OF
WORKERS' COMPENSATION. 112
Section 2. That existing section 125.91 of the Revised 114
Code is hereby repealed. 115