130th Ohio General Assembly
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(124th General Assembly)
(Substitute House Bill Number 406)



AN ACT
To amend sections 101.531, 111.12, 149.09, 149.091, and 149.11 of the Revised Code to authorize the Secretary of State to distribute certain documents in an electronic format.

Be it enacted by the General Assembly of the State of Ohio:

SECTION 1. That sections 101.531, 111.12, 149.09, 149.091, and 149.11 of the Revised Code be amended to read as follows:

Sec. 101.531.  The material used in printing or producing bills shall be held and used to print or produce pamphlet laws and the session laws. The lines of each bill shall be numbered.

Sec. 111.12.  The (A) Except as otherwise provided in division (B) of this section, the secretary of state shall compile and publish biennially in a paper, book, or other nonelectronic format twenty-five hundred copies of the election statistics of Ohio, four thousand copies of the official roster of federal, state, and county officers, and twenty-five hundred copies of the official roster of township and municipal officers.

(B) The secretary of state may compile and publish biennially the election statistics of Ohio, the official roster of federal, state, and county officers, and the official roster of township and municipal officers in an electronic format instead of compiling and publishing these documents biennially in a paper, book, or other nonelectronic format in the numbers specified in division (A) of this section. If the secretary of state does so, the secretary of state shall maintain the ability to provide copies of the election statistics of Ohio, the official roster of federal, state, and county officers, and the official roster of township and municipal officers in accordance with section 149.43 of the Revised Code.

Sec. 149.09. The (A) Except as otherwise provided in division (B) of this section, the secretary of state shall distribute the pamphlet laws in the following manner: one copy of each pamphlet law shall be forwarded to each county law library, one copy of each pamphlet law shall be forwarded to each county auditor, and one hundred copies of each pamphlet law shall be forwarded to the state library board, which shall forward to each library that receives publications under section 149.12 of the Revised Code one copy of each pamphlet law received. Any The secretary of state shall distribute any remaining copies of each pamphlet law received by the secretary of state shall be distributed by the secretary of state on the request of interested persons.

(B)(1) If the secretary of state chooses to distribute the pamphlet laws in an electronic format instead of distributing copies as provided in division (A) of this section in a paper format, the secretary of state shall notify the clerk of the house of representatives and the clerk of the senate that the printing of paper copies for purposes of this section is no longer necessary and that the secretary of state intends to produce and distribute the pamphlet laws in an electronic format. The secretary of state shall be responsible for paying for the cost of producing and distributing the pamphlet laws in an electronic format.

(2) The secretary of state shall establish, by rule, a schedule for the distribution of pamphlet laws in an electronic format to county law libraries, county auditors, and the state library board.

(3) The secretary of state may compile one or more pamphlet laws in the same electronic distribution.

(4) The secretary of state shall maintain the ability to provide copies of the pamphlet laws in accordance with section 149.43 of the Revised Code.

Sec. 149.091.  The (A) Except as otherwise provided in division (C) of this section, the secretary of state shall compile, publish, and distribute either annually or biennially in a paper format a maximum of nine hundred copies of the session laws in permanently bound form, either annually or biennially. The permanently bound volumes annual or biennial publication shall contain copies of all enrolled acts and joint resolutions, and. The secretary of state shall contain cause to be printed with each compilation of enrolled acts and joint resolutions distributed a subject index and, a table indicating Revised Code sections affected. The secretary of state shall cause to be printed in each volume, and the secretary of state's certificate that the laws, as assembled therein compiled and distributed, are true copies of the original enrolled bills acts or joint resolutions in the secretary of state's office.

The secretary of state shall distribute the permanently bound volumes compilations of the session laws in the following manner:

(A) One hundred nine copies shall be forwarded to the clerk of the house of representatives.

(B) Forty-three copies shall be forwarded to the clerk of the senate.

(C)(1) One copy shall be forwarded to each county auditor.

(D)(2) One copy shall be forwarded to each county law library.

(E) Seventy-five copies shall be forwarded to the Ohio supreme court.

(F) Two copies shall be forwarded to the division of the library of congress.

(G) Two copies shall be forwarded to the state library.

(H) Two copies shall be forwarded to the Ohio historical society.

(I) Thirteen copies shall be forwarded to the legislative service commission.

(J)(3) Two hundred copies may be distributed, free of charge, to public officials.

(K)(4) Remaining copies compilations may be sold by the secretary of state at a price to be determined by the department of administrative services, but such selling price that shall not exceed by ten per cent the actual cost of publication and distribution.

(B) Notwithstanding division (C) of this section, the secretary of state shall compile, publish, and distribute, either annually or biennially, in permanently bound volumes, a minimum of twenty-five copies of the session laws. The annual or biennial volumes shall contain copies of all enrolled acts and joint resolutions. The secretary of state shall cause to be printed with each volume of enrolled acts and joint resolutions distributed a subject index, a table indicating Revised Code sections affected, and the secretary of state's certificate that the laws so assembled are true copies of the original enrolled acts or joint resolutions in the secretary of state's office.

The secretary of state shall distribute the permanently bound volumes of the session laws in the following manner:

(1) Five copies shall be forwarded to the clerk of the house of representatives.

(2) Five copies shall be forwarded to the clerk of the senate.

(3) Five copies shall be forwarded to the legislative service commission.

(4) Two copies shall be forwarded to the Ohio supreme court.

(5) Two copies shall be forwarded to the division of the library of congress.

(6) Two copies shall be forwarded to the state library.

(7) Two copies shall be forwarded to the Ohio historical society.

(8) Two copies shall be retained by the secretary of state.

(C) The secretary of state annually or biennially may compile, publish, and distribute the session laws in an electronic format instead of compiling and publishing the session laws as provided in division (A) of this section. If the secretary of state compiles and publishes the session laws in an electronic format, the following apply:

(1) The session laws in electronic format shall include copies of all enrolled acts and joint resolutions and shall contain a subject index and a table indicating Revised Code sections affected.

(2) Each compilation of the session laws in electronic format shall include the secretary of state's certificate that the laws so compiled and published are true copies of the original enrolled acts and joint resolutions in the secretary of state's office.

(3) The session laws may be distributed in an electronic format to public officials free of charge.

(4) The session laws may be sold in an electronic format to individuals or entities not specified in division (A) or (B) of this section. The price shall not exceed the actual cost of producing and distributing the session laws in an electronic format.

Sec. 149.11.  Any department, division, bureau, board, or commission of the state government issuing a report, pamphlet, document, or other publication intended for general public use and distribution, which publication is reproduced by duplicating processes such as mimeograph, multigraph, planograph, rotaprint, or multilith, or printed internally or through a contract awarded to any person, company, or the state printing division of the department of administrative services, shall cause to be delivered to the state library one hundred copies of such the publication, subject to the provisions of section 125.42 of the Revised Code.

The state library board shall distribute the publications so received as follows:

(A) Retain two copies in the state library;

(B) Send two copies to the document division of the library of congress;

(C) Send one copy to the Ohio historical society and to each public or college library in the state designated by the state library board to be a depository for state publications. In designating which libraries shall be depositories, the board shall select those libraries which that can best preserve such those publications and which that are so located geographically as will make the publications conveniently accessible to residents in all areas of the state;.

(D) Send one copy to each state in exchange for like publications of such that state.

The provisions of this section shall not apply to any publication of the general assembly or to the publications described in sections 149.07, 149.08, 149.09 149.091, and 149.17 of the Revised Code, except that the secretary of state shall forward to the document division of the library of congress two copies of all journals, seven two copies of the session laws in bound form as provided for in section 149.09 149.091 of the Revised Code, and seven two copies of all appropriation laws in separate form.

SECTION 2. That existing sections 101.531, 111.12, 149.09, 149.091, and 149.11 of the Revised Code are hereby repealed.

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